NOTE: In Rugby Link a ‘CLEARANCE request is what has previously been known as a ‘TRANSFER’.
There may be practical reasons for players to change clubs. For example, players may trial with one club but end up playing for another in the actual competition or change clubs and unions due to relocation of work.
Online self-registration removes the requirement for a clearance.
Online self-registration is completed out of season for UNREGISTERED players and non-current players.
In-season we recommend a manual clearance is requested to check financial and judicial status for REGISTERED players.
Any record (player, non-playing member or match official) in ‘unaffiliated’ will need to be cleared to your Club. Unaffiliated clearances are granted daily by ARU.
Players, non-playing members and match officials who self-register online will automatically create a dual relationship (transfers, secondary registration).
In the instance of composite teams/ match day changes, Competition Managers will be required to action the transfer manually.
Match officials who are also players will need to be transferred to the Match Official association.
It is a directive from the Australian Rugby Union, that any player wishing to move between Unions/Comps/Clubs must follow the Clearance process. All clubs, players, affiliate bodies and relevant staff should be made aware of this.
This will greatly assist in the tracking of players within Australia, along with preventing suspended players from simply switching unions to continue playing.
For a temporary movement players follow the informal Transfer process.
Player Clearances are used by Clubs to gain approval from their Parent Association to clear a player from one club to another.
Player Transfers are used by clubs to gain approval from their parent association/ competition manager to allow one player to have multiple active player relationships.
The following two step-by-step guides are provided for Clearances & Transfers.
NOTE: International Clearance process unchanged
Player Clearances within Rugby Union are subject to World Rugby Regulation 4 - Player Status Contracts & Movement - 4. 6 ‘Movement of Players Between Unions’. Particular reference should be made to regulation 4.6.1.
4.6.1 A Player leaving or proposing to leave his Current Union to play in another Union shall not be Registered or eligible to participate in competitions organised, recognised or sanctioned by that New Union until the New Union has received the original version (or a facsimile copy of the original version) of a Clearance.
Any player wishing to play in another Union overseas must gain clearance from their Club, State Union and Rugby Australia.
It is recommended that this clearance be obtained prior to departure from the player's Current Union.
There are five (5) steps to follow:
Note: Applications received by Rugby AU which have not been correctly completed and/or signed will not be endorsed and will be returned to the applicant!
Any player wishing to transfer from their current Union overseas to play in Australia must first gain clearance from their Current Union prior to participation within a new Union.
It is recommended that this clearance be obtained prior to departure from the player's Current Union using the following steps.
Note: Applications for clearance received by Rugby AU for players wishing to play within our Union will be forwarded to the respective State Unions.
For more information on International Player Clearances contact:
Linda Hutton, Community Rugby Administrator
PO BOX 800
Surry Hills NSW 2010
Ph: +61 2 8005 5555
Fax: +61 2 8572 9433