Rugby Link Resources Library

Rugby Link Resources Library is a central reference that provides both Administrators and Participants with direct links to general user information, education & training resources specifically related to competition administration.

Users can view a wide variety of support materials including:

  • - FAQs: a series of documents that list and respond to popular questions raised by Clubs and Participants.
  • - User guides: detailing key Registration & Competition Management processes, product functionality and reporting transactions.
  • - Checklists: pre-season checklists to make sure you are ready for your competition season
  • - Education & Training: NEW for 2018 - Rugby Link Administrator Accreditation online courses available in the ARU Learning Centre, plus key dates for both Webinars and face-to-face sessions delivered by ARU Rugby Link and/or Member Union staff


General Information/ ADMIN

What do I need to do? How do I do this?
Check –do you have a Rugby Link username and password? Are you your Club's nominated 'primary user'?
Contact the Rugby Link helpdesk to confirm at
Check and update your Club’s organisation details, plus submit your Club's financial details Organisation and Financial Details 
Add new Club administrators Adding New Administrators  
Edit or Delete Club administrators Editing and Deleting Administrators  
Add Contacts for Parent Organisation Adding Contacts for Parent Organisation 
Adding Club Office Bearers Adding Office Bearers 
Add a user to your Club’s Notification Subscribers list for email notifications Notification Subscribers List  
Search for a Player or Member within your Club
Searching Club Members 
Familiarise yourself with finding and updating player records Editing and Updating Member Records  
Create sibling family relationships for existing players and download a Family Relationship Report Adding Family Relationships  
Search for duplicates and learn how to submit a merge request Duplicates/ Merge Requests  
Creating Custom Person Filters and add these to a Custom Person List Custom Person Filters and Custom Person List  
Checking Club member accreditations Accreditation Manager  
Create your Rugby Link website (if applicable) Rugby Link Websites  



What do I need to do? How do I do this?
Learn how to Register yourself and recover your login details (if required) Participant Registration Process (Players and Non-Playing Members)  

Participant Registration Process (Match Officials)  

Rugby Portal - Need Help Logging In

Rugby Portal - Trouble Shooting
YouTube video taking participants through the online registration and payment process Participant Registration Process Video  
Participants can edit their credit/ debit card details in the Participant Portal to ensure part payments are automatically deducted from the correct account Participants Updating their Credit Card Details *new 31 Jan

Participants 'Pay Off' Registration Fees *new 28 Feb
Create custom fields to collect Club specific information via the online registration form Custom Person Fields  
Create registration form(s)
*NOTE: There has been new functionality added to Rugby Link Version 4 registration forms. For this reason ALL CLUBS must create NEW online registration forms. Registration products can continue to be edited.
  1. Player Registration Form 
  2. Non-Playing Member Registration Form 
  3. Match Official Registration Form 

Government Vouchers *updated 14 Feb

Email members in bulk  Communicating to Members 
Promote Registration Share Link via emails, website hyperlinks & social media Publicising Registration Share Link 
Find the different Registration Reports available at Club level Club Registration Reporting 
Club Admins can report on upcoming registration part payments Part Payment Invoices Report *updated 7 Mar
Find the different Registration Reports available at Competition level Competition Registration Reporting 
Explains how Competition Managers can setup their registration types and fees at the beginning of the season. Note: these are inherited from Member Union reg types Competition Reg Type Setup 
Member Unions can view and download Registrations at member union level Member Union Registration Reporting 
Member Unions can download a variety of organisation and participant Enterprise Reports Member Union Enterprise Reports 
Explains how Member Unions can setup their registration types and fees at the beginning of the season. Note: these are inherited from National reg types Member Union Reg Type Setup


Competition Management:

  • - FAQ (Competition Management) 
What do I need to do? How do I do this?
Access fixtures, results, ladders and player statistics for your Club and Competition  Rugby Link Public Portal
Participants attaching a portrait to their individual record Player Portraits (Participants) 
Clubs submit their Team Nominations on Rugby Link  Team Nomination Setup (Club) 
Become familiar with the online Player Clearance process, as well as Player Transfers
NOTE: Transfers are required for players who are also match officials
 1. Player Clearances (Domestic) 
 2. Player Transfers 
Create Squad lists for easy team selection
Squad Lists 
Select Team for each match Select Team 
Clubs entering Player Points against individual players  Player Points 
Participants and Club admins attaching a portrait to a players record
Player Portraits (Participants)
Player Portraits (Club)
Print Match Scorecards which includes full team list, results entry, player statistics, incidents and injuries Print Match Scorecards 
How Clubs can enter Match Results Results Entry
Enter Player Statistics Player Statistics 
Enter Player Incidents Player Incidents 
Enter Player Injuries (serious and concussion) for your team Player Injuries 
Enter Players as unavailable due to injury or rep duties Unavailable Players List 
Clubs Enter if Uncontested Scrums were played Uncontested Scrums 
Publicise Competition Information Publicising Competition Information 
Clubs can set up specific Club Player Votes Awards Player Votes (Clubs) 
Manage Players, including Player History, Player Statistics & Matches Played available at Club level Club Competition Management Reporting
Competition Managers can set up Team Nomination Forms for their Clubs Team Nomination Setup (Comp) 
Create your competition draws, fixtures & ladders  Competition Management Wizard 
Regular Season Fixture Templates Regular Season Fixtures 
Finals Fixture Templates Finals Fixtures 
Competition Managers can restrict grades to only allow certain age groups to play and report on players approved for age dispensation Eligible Age Grades and Exception Reporting 
Competition Managers can download a media extract Media Extract 
Competition Managers can set up Player Votes Awards Player Votes 
Competition Managers can set up Club Championship Ladders Club Championship Ladders 
Competition Managers can re-grade teams throughout the season Team Re-Grade 
Manage Players and Competition Management Reports available at Competition level  Competition Management Reporting 
Competition Managers can manage player and/ or team official incidents and injuries requiring Case Management Case Management 



What do I need to do? How do I do this? 
Login and register to play Touch 7s Participant Registration Process (Touch 7s) 
View Fixtures & Results Rugby Link Public Portal
What do I need to do? How do I do this?
Create online registration products and form Touch 7s Setup - Centre Manager 
Find details of my Centre's Registrants Registration Reporting 
Create my Touch 7s Competition Competition Management Wizard 
Print Match Scorecards Match Scorecards 
Enter Match Results Results Entry